parish council Agenda and minutes 23rd march 2026
- lydlinchparishcouncil
- Mar 16
- 5 min read
Updated: Mar 23
PARISH COUNCIL MEETING.
To: All Parish Councillors, Dorset Council Councillors, Members of the Public & Press
Dear Member
Summons dated: 16th March 2026
signed by the Chairman C May
You are summoned to attend a meeting of the Parish Council at the Hooper Hall Lydlinch on
Monday 23rd March 2026 at 7.00 pm to consider the following items:
Members of the public wishing to attend are requested to advise the clerk via telephone or e-mail prior to the meeting.
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, religion, belief or disability), Crime & Disorder, Health and Safety and Human Rights.
AGENDA
1. Chairmans welcome and address
2. To receive Declarations of Personal or Pecuniary Interests & Requests for dispensations (Please notify the Parish Clerk prior to the meeting)
3. To receive apologies.
4. Approve the minutes of the meetings held 19.01.26 & 27.01.26
5. Democratic period (For public comments)
6. Parish Clerks report & Correspondence: As detailed in annex 1a.
7. To receive Parish Councillors reports.
8. To receive the Dorset Councillors report.
9. Finance: To approve the accounts for payment.
10. To appoint the internal auditor for the financial period 25.26
11. To consider the options with the aim of vehicle speed reduction in the Parish and give further instruction.
12. To carry out the annual risk assessment.
13. Review and approval of a privacy notice and associated data retention & deletion policy.
14. Review and approval of the cookie policy and accessibility statement
15. Planning
a. Respond to Dorset Council planning consultations
b. Responses made under delegated terms.
c. Recent decisions of DC Planning Office.
d. Appeals and matters of report from previous applications.
e. Planning matters of report.
Date of the next meeting
Draft minutes to follow
meeting papers
Receipts & Payments list
|
|
| Payments | Receipts |
|
23.03.26 | T Watson | Salary February & March | £389.66 |
| Employment Act 2002 Employment Relations Act 2004 |
23.03.26 | HMRC | Tax February & March | £97.40 |
| Employment Act 2002 Employment Relations Act 2004 |
23.03.26 | Stalbridge TC | Office Services February & March | £97.40 |
| Local Government Act 1972, s.11 |
23.03.26 | IK Services | dog bin servicing February | £90.87 |
| Litter Act 1983, ss.5, 6 |
23.03.26 | IK Services | dog bin servicing March | £90.87 |
| Litter Act 1983, ss.5, 6 |
23.03.26 | Lloyds bank | Bank Charges February | £4.75 |
| Local Government Act 1972, s.11 |
23.03.26 | Lloyds bank | Bank Charges March | £7.75 |
| Local Government Act 1972, s.11 |
Lydlinch Parish Council – RISK ASSESSMENT – MARCH 2026
Risk Identified | Type of Risk | Action Taken |
1)Areas where insurance may be used to manage risk. |
|
|
Public Liability
| Public Liability cover of £5million – includes Employer’s Liability, Money, and Fidelity guarantee, All Risks, Libel & Slander, Personal Accident, Legal Expenses, Business Interruption with Community First.. Also Legal Expenses cover and damage to Bus Shelter. Policy No. YLL- 272027-8713, member of the ACRE network of Rural Community Councils. | |
| Internal audit assurance | Internal auditor J Wardell 24/25 approved by Council Minute 24.03.25 Item 12b. At the meeting 20.05.25 Item 13.o. it was resolved that Lydlinch Parish Council wishes to certify itself exempt from an Annual Governance & Accountability return 24.25. The annual return is displayed on the PC web site in accordance with the Transparency code for smaller Councils. |
2)Areas where we may work with others to manage risk. |
|
|
Risk identification | Banking arrangements, including review for efficiency. | Internal audit 24/25 approved by Council Minute 23/06/25 Item 9. |
Internal Controls | Regular bank reconciliations, independently reviewed | Figures presented and verified. Internal audit report confirms. |
Internal Audit | Review & testing arrangements to prevent & detect fraud. | All papers available. All payments verified and cheques signed by 2 Councillors. Internal audit report confirms. |
Self-managed risks | Proper financial records | All available for inspection. Accounts approved |
| Adequacy of annual precept | Budget proposals submitted to January PC meeting. Precept agreed 20/01/25 item 11 |
| Monitoring performance allocated funds | Will form part of the Year end finance review 25.26 |
| Reporting of Council business. | All Councillors provided with printed and online minutes. All minutes recorded , approved and signed at subsequent meeting. Minutes are displayed on the PC web site & Parish notice boards |
| Electors right of inspection. | Minutes available for public inspection on the web site. Notice of public rights & publication of unaudited annual governance & accountability return displayed on web site Inspection period 30/06-08/08/25 |
| Timetable for responding to consultation invitation. | Planning applications circulated to Councillors with return date specified |
| Proper document control. | All files available for inspection. |
| Register of Interests up to date and accurate. | digital ROI completed by all members |
Internal Controls | Security of financial records & budget monitoring. | All payments made in line with budget and minuted. Accounts presented and approved (unaudited) at meetings 17.11.25 item 9.b, 26.01.26 item 5. Budget approved January PC meeting. 20/01/25 item 10.b |
| Powers under which expenditure approved. | Payments in line with budget and verified in relation to powers by internal audit. |
| Procedures for monitoring grants. | Report to be requested for the APCM 2026
|
| Properly kept minutes. | In loose leaf book. All pages and minutes numbered. All minutes approved and signed off. All loose leaf pages initialled. Minutes are available to view on the web site |
| Procedures for monitoring members’ interests. | Agenda item for declaration of interests at all meetings. |
| Adoption of Code of Conduct. | Adopted LGA model code of conduct 2020 adopted 22.05.23 item 9.
|
Internal audit Assurance | Review internal controls | Internal audit 24/25 approved by Council Minute 23/06/25 Item 9. |
| Review minutes to ensure legal powers in place. | Internal audit 24/25 approved by Council Minute 23/06/25 Item 9. |
| Testing income and expenditure. | Internal audit 24/25 approved by Council Minute 23/06/25 Item 9. |
| Standing Order | Copies printed and distributed to all Councillors. Verified by internal audit and available on the web site |
Planning | Responses to planning applications. | Members’ responses sought in accordance with standing orders. Council’s decisions recorded in minutes. |
IT Equipment | Virus protection and backup. | As part of office service provision daily backups and virus protection in place. |
Web site | Compliance with The Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. | Project to become compliant approved 22.06.20 Item 9. Accessibility statement on the PC web site |
Dispensations | for all Councillors to allow them to discuss and vote on the setting of the Precept to apply until May 2029. |
Resolved 20.05.24 Item 4.a |